Privacy policy
This page is about you as a customer: what we record, why we are allowed to, who gets to see it, and when it is deleted. We have written it so you can read it without a lawyer beside you.
Last updated:
Contents
- Who is the data controller
- What data we process
- Where the data comes from
- What we use the data for — and on what legal basis
- Who sees the data
- Transfers to countries outside the EU/EEA
- How long we keep the data
- Cookies
- Automated decisions and profiling
- Security
- Your rights
- Complaining to the Danish Data Protection Agency
- Changes to this policy
- Contact
In short
The short answer to the questions we are asked most often. The rest of the page is the full policy.
- We do not sell your data
- Not to anyone, for any purpose. Nor do we use it for marketing without your consent.
- We never see your card number
- The card is held by Stripe. We can see the last four digits and the expiry date, and nothing else.
- Necessary cookies only
- Login, language choice and payment security. If you have asked for help, we also store a marker in the browser’s storage for 30 days so the contact form can be resumed — and Zendesk may itself set a cookie once the form has loaded. Visits are counted with Plausible, which neither sets cookies nor can recognise you — hence no cookie banner. No ad tracking.
- The cleaner sees what they need to
- Your name, your address, your phone number and what you have said about the job. Not your payment history and not your other bookings.
- You can have it all deleted
- Write to us and we delete your account — and we clear out accounts that are not in use ourselves. Invoices we have to keep for five years by law; everything else goes.
- No machine decides anything about you
- We make no decisions about you by automated means alone that you cannot have a human being look at.
Who is the data controller
Hilfr.dk ApS is the data controller for the personal data we process about you as a customer.
- Company
- Hilfr.dk ApS
- CVR no.
- 45805360
- Address
- Brødeskovvej 36, 3400 Hillerød
- support@hilfr.dk
- Phone
- +45 92 45 32 29
This policy applies to you as a user of hilfr.dk as a customer. If you are employed by Hilfr as a cleaner, we process more data about you, and more sensitive data — among other things your CPR number, bank account number and pay details — and that is described in a separate privacy policy for employees.
Read the privacy policy for employees
If you are both a customer and an employee, both policies apply — each to its role.
What data we process
We process only ordinary personal data about you as a customer. We do not ask you for a CPR number, and we do not collect sensitive data such as health, religion or political opinion.
Your account
- Name, email address and phone number.
- Password, which is stored encrypted and can never be read by us.
- Profile picture, if you choose to upload one.
- Language choice and the settings you have made on your profile.
Your home and your bookings
- The address where the cleaning is to be carried out.
- Information about the home that you enter yourself: square metres, number of bedrooms and bathrooms. We use it to suggest a realistic number of hours.
- What you write about the job — wishes, pets, how the cleaner gets in.
- Date, time, number of hours and which cleaner you have booked.
- Whether the booking is a one-off or part of a recurring agreement.
Your communication
- Messages between you and your cleaner on the platform.
- Your correspondence with our support team by email, chat and phone.
- Reviews you write of a cleaner.
Payment and invoices
- The last four digits of the card, the card type and the expiry date. The card number itself is held by Stripe and never enters our systems.
- The course of the payment: when the amount was reserved, charged, retried or refunded.
- Your invoices with amounts, the VAT breakdown, the deductible wage share and a sequential invoice number.
Technical data
- IP address, browser and device type, and login times.
- Error logs when something goes wrong in the app. The log automatically masks the fields that carry name, address, email address, phone number, card details and free text such as a cancellation reason or a note, and email addresses wherever in the text they appear, before it leaves your browser.
Where the data comes from
By far the most of it we get from you, when you create an account, book a cleaning or write to us.
If you were a customer on Hilfr’s previous platform, we have transferred your basic details, your booking history and the reviews you have written to the new platform, so that you can pick up where you left off. The basis is our agreement with you and our legitimate interest in a customer relationship not being lost because we change systems.
What we use the data for — and on what legal basis
We process your data for the purposes set out below, and for those only. The legal basis is stated next to each purpose.
- Carrying out your booking
- Creating your account, passing the details to the cleaner and performing the cleaning. Performance of the contract with you (Article 6(1)(b)).
- Taking payment
- Reserving, charging and where relevant refunding the amount, and issuing an invoice. Performance of the contract (point (b)) and a legal obligation under the Danish Bookkeeping Act (point (c)).
- Communicating with you
- Confirmations, reminders, messages about the payment and invitations to write a review. Performance of the contract (point (b)).
- Customer service and complaints
- Answering enquiries and handling complaints and damage claims. Performance of the contract (point (b)) and our legitimate interest in being able to document the course of a case (point (f)).
- Safety and misuse
- Preventing fraud, misuse of the platform and harassment of our employees. Our legitimate interest in a platform that is safe for both parties (point (f)).
- Operations and debugging
- Keeping the platform running and finding faults. Our legitimate interest in a service that works (point (f)).
- Accounting and tax
- Keeping accounting material for the statutory period. Legal obligation (point (c)).
- Legal claims
- Establishing, exercising or defending a legal claim if a dispute arises. Our legitimate interest in doing so (point (f)).
Who sees the data
Your cleaner
So that the cleaning can be carried out, the cleaner you have booked receives your name, your address, your phone number and what you have said about the job and the home. They do not receive your payment details, your invoice history or information about your bookings with other cleaners.
Our processors
We use a number of suppliers who process data on our behalf and on our instructions. They may not use it for their own purposes. A data processing agreement has been entered into with each of them.
- Sharetribe
- The platform itself — accounts, bookings, messages and reviews are held in their system, which runs on AWS.
- Stripe
- Payment cards, payments, refunds and card security.
- Postmark
- Sending the emails you receive about your bookings.
- Zendesk
- Support enquiries through the contact form in the corner and by email. The form loads only once you open it yourself — and again on later visits for up to 30 days if you have opened it. When you are signed in, it receives your name, your email address and which pages you visit.
- Sentry
- Error logs from app and server, in masked form. Runs on Sentry’s EU installation.
- Plausible
- Cookie-free visit statistics: which pages are viewed, and whether a search or a booking was completed — never who. Runs from the EU.
- Google Workspace
- Our own email, including correspondence with you.
- Google Maps
- The map and the address suggestions. The script loads on every page — not only where a map is shown — so Google receives your IP address on every visit. What you TYPE when you search is not sent: the postcode lookup happens locally on our side, and the address field on your profile is an ordinary text field. Google’s address suggestions are only used when a cleaner types the address for their listing.
- Simply.com
- Hosting and operation of the servers behind hilfr.dk. Danish provider.
Other recipients
- IF, if a damage claim arises. IF is an independent data controller for its handling of the case.
- Public authorities, including the tax authorities and the police, to the extent we are obliged to under the law.
- Our accountant and any advisers, if a matter requires it.
We do not sell your personal data, and we do not pass it on to third parties for marketing purposes. There are no ad networks or data brokers involved in hilfr.dk.
Transfers to countries outside the EU/EEA
Some of our suppliers are American and may process data outside the EU/EEA — that applies in particular to Stripe, Zendesk and Google. Where that happens, we require a valid transfer basis: the European Commission’s standard contractual clauses, or the supplier’s certification under the EU-US Data Privacy Framework.
If you want to see the specific basis for a particular supplier, you can ask for a copy by writing to support@hilfr.dk.
How long we keep the data
- Your account
- For as long as you have an active account. We review accounts that have not been in use on an ongoing basis and delete them when they are no longer necessary.
- Bookings and messages
- Together with the account — they are deleted when the account is deleted.
- Invoices and accounting material
- Five years after the end of the financial year they relate to. That follows from the Danish Bookkeeping Act, and we cannot delete them earlier, not even if you ask us to.
- Reviews you have written
- They remain on the cleaner’s profile, but are no longer linked to an active profile once your account is deleted. They are part of the cleaner’s reputation.
- Damage claims and complaints
- For as long as the case is open, and thereafter for as long as a claim can be brought — as a rule three years.
- Error logs
- Deleted automatically after 90 days.
You can have your account deleted at any time by writing to support@hilfr.dk from the address the account was created with. If you have upcoming bookings, we cancel them at the same time, and that costs nothing.
Automated decisions and profiling
We make no decisions about you that have legal effect or similarly significant consequences based solely on automated processing.
Two things in the system do run automatically, and you should know about them: the order of cleaners in the search results is the age of their listings, newest first, unless you choose a different sort yourself — your postcode is a FILTER, not a distance ranking, and neither ratings nor the number of cleanings enters into the order. And a booking is cancelled automatically if the payment is not in place 12 hours before it was due to start. The latter can always be undone — call or write, and we restore the booking if the cleaner is still available.
Security
All traffic to and from hilfr.dk is encrypted. Passwords are stored encrypted and cannot be read by us. Card details are held by Stripe, which is PCI DSS certified, and never pass through our own systems.
Access to customer data is limited to those staff at Hilfr who need it in order to do their job. Our error log automatically masks the fields that carry name, address, email address, phone number, card details and free text such as a cancellation reason or a note, and email addresses wherever in the text they appear, before anything leaves your browser or our server.
If a security breach nevertheless occurs that involves a high risk to you, we notify you, and we report the breach to Datatilsynet, the Danish Data Protection Agency, within 72 hours.
Your rights
The General Data Protection Regulation gives you a number of rights towards us. You can use all of them by writing to us — it costs nothing, and you do not have to give a reason.
- Access
- You can be told what data we process about you, and receive a copy.
- Rectification
- You can have incorrect data about you corrected.
- Erasure
- In many cases you can have data about you deleted before we would have done so ourselves.
- Restriction
- In certain cases you can require us to only store the data and not use it for anything else.
- Objection
- You can object to processing we base on a legitimate interest, and to direct marketing.
- Data portability
- You can receive the data you have given us yourself in a machine-readable format and have it sent on.
- Withdrawal of consent
- If you have given a consent, you can withdraw it at any time. That does not affect the lawfulness of the processing up to that point.
Write to support@hilfr.dk from the email address your account was created with, or call +45 92 45 32 29. We reply within a month. If a matter becomes so extensive that we need longer, we tell you within that month and explain why.
Complaining to the Danish Data Protection Agency
If you are dissatisfied with how we process your personal data, we would very much like to hear from you first — but you always have the right to complain to Datatilsynet, the Danish Data Protection Agency, Carl Jacobsens Vej 35, 2500 Valby. You will find the complaints guidance at datatilsynet.dk.
Changes to this policy
We update the policy when the platform, the law or our suppliers change. The version in force is always shown here with a date and a version number at the top.
If we change something material — a new purpose, a new category of recipients — we notify you by email before the change takes effect.
Contact
If you have questions about this policy, about what we hold on you, or if you want to use one of your rights, write or call. You get an answer from a human being.
- support@hilfr.dk
- Phone
- +45 92 45 32 29
- Post
- Hilfr.dk ApS, Brødeskovvej 36, 3400 Hillerød
We are not required to have a data protection officer (DPO) and have not appointed one. Data protection enquiries go to our support team, who pass them on internally.
